Mary Ann Spencer

The applicant, a condominium unit owner and former board president, submitted a request for records seeking board meeting minutes.

The respondent condominium corporation initially failed to provide all requested minutes and did not use the prescribed form, though it provided the required information.

The Tribunal found that the respondent's initial inability to produce the records was due to poor record-keeping practices during the applicant's own tenure on the board.

As the respondent made reasonable efforts to locate the records and did not refuse to provide them, the Tribunal declined to order a penalty or costs against the respondent.

The applicant, a condominium unit owner, requested un-redacted copies of proxy forms submitted at the respondent corporation's annual general meeting to audit the election of directors.

The respondent refused, offering only redacted copies to protect owners' personal information pursuant to the Condominium Act, 1998 and O. Reg. 48/01.

The Condominium Authority Tribunal held that the applicant was not entitled to un-redacted copies, as the legislation specifically excludes personal information on proxy forms from the records an owner may examine.

The tribunal ordered the release of the redacted records upon payment of the prescribed fee and declined to award costs.