Ontario Land Tribunal

Tribunal ontarien de l’aménagement du territoire

ISSUE DATE: April 22, 2024 CASE NO.: OLT-23-000766

PROCEEDING COMMENCED UNDER subsection 22(7) of the Planning Act, R.S.O. 1990, c. P. 13, as amended.

Applicant/Appellant: Alan and Tamara Hutchinson Subject: Request to amend the Official Plan – Refusal of request Description: To permit the creation of two new lots to develop a wellness retreat centre. Reference Number: OP23-1 Property Address: 2230 Amethyst Avenue Municipality/UT: Shuniah/Thunder Bay OLT Case No: OLT-23-000766 OLT Lead Case No: OLT-23-000766 OLT Case Name: Hutchinson v. Shuniah (Municipality)

PROCEEDING COMMENCED UNDER section 34(11) of the Planning Act, R.S.O. 1990, c. P. 13, as amended.

Applicant/Appellant: Alan and Tamara Hutchinson Subject: Application to amend the Zoning By-law – Refusal of application Reference Number: Z23-1 Property Address: 2230 Amethyst Avenue Municipality/UT: Shuniah/Thunder Bay OLT Case No: OLT-23-000767 OLT Lead Case No: OLT-23-000766

PROCEEDING COMMENCED UNDER section 53(14) of the Planning Act, R.S.O. 1990, c. P. 13, as amended.

Applicant/Appellant: Alan and Tamara Hutchinson Subject: Application for Consent – Failure of Approval Authority to make a decision Reference Number: B4-22 Property Address: 2230 Amethyst Avenue Municipality/UT: Shuniah/Thunder Bay OLT Case No: OLT-23-000768 OLT Lead Case No: OLT-23-000766

PROCEEDING COMMENCED UNDER section 53(14) of the Planning Act, R.S.O. 1990, c. P. 13, as amended.

Applicant/Appellant: Alan and Tamara Hutchinson Subject: Application for Consent – Failure of Approval Authority to make a decision Reference Number: B5-22 Property Address: 2230 Amethyst Avenue Municipality/UT: Shuniah/Thunder Bay OLT Case No: OLT-23-000769 OLT Lead Case No: OLT-23-000766

BEFORE: M.A. SILLS VICE-CHAIR

Monday, the 22nd day of April, 2024

THIS MATTER having come before the Tribunal for a Case Management Conference, and the Tribunal in its Decision issued February 22, 2024;

AND THE TRIBUNAL having been advised on April 19, 2024 that the parties have resolved the draft Procedural Order and Issues list on consent;

THE TRIBUNAL ORDERS that the Procedural Order attached to this Order as Schedule “A” shall be issued and the attached Procedural Order shall be in force and effect for the purposes of governing the procedures leading up to and including the hearing, which is scheduled to commence on Monday, July 8, 2024 at 10:00 AM for 5 days to proceed by video as follows:

Go To Meeting: https://meet.goto.com/680885805 Access Code: 680-885-805 Audio-only telephone line: Toll Free 1 888 299 1889, or (647) 497-9373 Audio-only access code: 680-885-805

“Euken Lui” EUKEN LUI ACTING REGISTRAR

Ontario Land Tribunal Website: olt.gov.on.ca Telephone: 416-212-6349 Toll Free: 1-866-448-2248

The Conservation Review Board, the Environmental Review Tribunal, the Local Planning Appeal Tribunal and the Mining and Lands Tribunal are amalgamated and continued as the Ontario Land Tribunal (“Tribunal”). Any reference to the preceding tribunals or the former Ontario Municipal Board is deemed to be a reference to the Tribunal.

SCHEDULE “A”

ISSUE DATE: CASE NO(S).: OLT-23-000766; OLT-23-000767; OLT-23-000768; OLT-23-000769

PROCEDURAL ORDER

WHEREAS a Case Management Conference has been conducted in respect of the above matters;

NOW THEREFORE the Tribunal orders and directs as follows:

Organization of the Hearing

1. The Tribunal may vary or add to the directions in this procedural order at any time by an oral ruling or by another written order, either on the parties’ request or its own motion.

2. The video hearing will begin on July 8, 2024 at 10 a.m. at the following link: https://meet.goto.com/680885805 Access code: 680-885-805

3. The parties’ initial estimation for the length of the hearing is five (5) days. The parties are expected to cooperate to reduce the length of the hearing by eliminating redundant evidence and attempting to reach settlements on issues where possible.

4. The parties and participants identified at the case management conference are set out in Attachment 1 (see Attachment 4 for the meaning of these terms).

5. The issues are set out in the Issues List attached as Attachment 2. There will be no changes to this list unless the Tribunal permits, and a party who asks for changes may have costs awarded against it.

6. The order of evidence shall be as set out in Attachment 3 to this Order. The Tribunal may limit the amount of time allocated for opening statements, evidence in chief (including the qualification of witnesses), cross-examination, evidence in reply and final argument. The length of written argument, if any, may be limited either on the parties’ consent, subject to the Tribunal’s approval, or by Order of the Tribunal.

7. Any person intending to participate in the hearing should provide a mailing address, email address and a telephone number to the Tribunal as soon as possible – ideally before the case management conference. Any person who will be retaining a representative should advise the other parties and the Tribunal of the representative’s name, address, email address and the phone number as soon as possible.

8. Any person who intends to participate in the hearing, including parties, counsel and witnesses, is expected to review the Tribunal’s Video Hearing Guide, available on the Tribunal’s website.

Requirements Before the Hearing

9. A party who intends to call witnesses, whether by summons or not, shall provide to the Tribunal and the other parties a list of the witnesses and the order in which they will be called. This list must be delivered on or before April 22, 2024 and in accordance with paragraph 22 below. A party who intends to call an expert witness must include a copy of the witness’ Curriculum Vitae and the area of expertise in which the witness is prepared to be qualified.

10. Expert witnesses in the same field shall have a meeting on or before May 31, 2024 and use best efforts to try to resolve or reduce the issues for the hearing. Following the experts’ meeting the parties must prepare and file a Statement of Agreed Facts and Issues with the OLT case co-ordinator on or before June 14, 2024.

11. An expert witness shall prepare an expert witness statement, which shall list any reports prepared by the expert, or any other reports or documents to be relied on at the hearing. Copies of this must be provided as in paragraph 13 below. Instead of a witness statement, the expert may file his or her entire report if it contains the required information. If this is not done, the Tribunal may refuse to hear the expert’s testimony.

12. Expert witnesses who are under summons but not paid to produce a report do not have to file an expert witness statement; but the party calling them must file a brief outline of the expert’s evidence as in paragraph 13 below. A party who intends to call a witness who is not an expert must file a brief outline of the witness’ evidence, as in paragraph 13 below.

13. On or before May 17, 2024, the parties shall provide copies of their witness and expert witness statements to the other parties and to the OLT case co-ordinator and in accordance with paragraph 22 below.

14. Not applicable.

15. On or before June 3, 2024 the parties shall confirm with the Tribunal if all the reserved hearing dates are still required.

16. On or before June 24, 2024, the parties shall provide copies of their visual evidence to all of the other parties in accordance with paragraph 22 below. If a model will be used, all parties must have a reasonable opportunity to view it before the hearing.

17. Parties may provide to all other parties and the OLT case co-ordinator a written response to any written evidence by no later than June 7, 2024 in accordance with paragraph 22 below.

18. The parties shall cooperate to prepare a joint document book which shall be shared with the OLT case co-ordinator on or before June 27, 2024.

19. A person wishing to change written evidence, including witness statements, must make a written motion to the Tribunal. See Rule 10 of the Tribunal’s Rules with respect to Motions, which requires that the moving party provide copies of the motion to all other parties 15 days before the Tribunal hears the motion.

20. A party who provides written evidence of a witness to the other parties must have the witness attend the hearing to give oral evidence, unless the party notifies the Tribunal at least 7 days before the hearing that the written evidence is not part of their record.

21. The parties shall prepare and file a preliminary hearing plan with the Tribunal on or before June 27, 2024 with a proposed schedule for the hearing that identifies, as a minimum, the parties participating in the hearing, the preliminary matters (if any to be addressed), the anticipated order of evidence, the date each witness is expected to attend, the anticipated length of time for evidence to be presented by each witness in chief, cross-examination and re-examination (if any) and the expected length of time for final submissions. The parties are expected to ensure that the hearing proceeds in an efficient manner and in accordance with the hearing plan. The Tribunal may, at its discretion, change or alter the hearing plan at any time in the course of the hearing.

22. All filings shall be submitted electronically or in hard copy. Electronic copies may be filed by email, an electronic file sharing service for documents that exceed 10MB in size, or as otherwise directed by the Tribunal. The delivery of documents by email shall be governed by the Rule 7.

23. No adjournments or delays will be granted before or during the hearing except for serious hardship or illness. The Tribunal’s Rule 17 applies to such requests.

This Member is not seized.

So orders the Tribunal.

BEFORE: Name of Member: Date: ____________________________ TRIBUNAL REGISTRAR

SUMMARY OF DATES

DATE	EVENT
April 22, 2024	Exchange List of Proposed Witnesses (para. 9)
May 31, 2024	Deadline for Expert Witness Meeting (para. 10)
June 14, 2024	Deadline for Statement of Agreed Facts and Issues (para. 10)
May 17, 2024	Deadline for Witness Statements, Expert Witness Statements, Participant Statements and Visual Evidence (paras. 13 to 15)
June 7, 2024	Deadline for Reply Witness Statements (para. 17)
June 24, 2024	Deadline for Visual Evidence (para. 16)
June 27, 2024	Deadline for Joint Document Book / Hearing Plan (paras. 18 and 20)

ATTACHMENT 1

LIST OF PARTIES

PARTIES	COUNSEL

1. Alan and Tamara Hutchinson Appellant/Applicant | Miller Thomson LLP 115 King Street South, Suite 300 Waterloo, ON M5K 1B7
   Steven O’Melia Email: somelia@millerthomson.com Tel: 519.593.3289
2. Gary McWhirter & Margie McWhirter, Walter Kuch & Janice Kuch, Porter Bailey, Shelley Crawford, Gavin & Lindsay Nelson, Margot & Joe Meehan, Jason & Melissa Jones, Moe & Jackie Jones, Rod & Nadene Johansen, Scott & Richelle Dougall, and Joanne Kembel Resident Parties | WeirFoulds LLP 4100-66 Wellington Street West Toronto, ON
   Sylvain Rouleau Email: srouleau@weirfoulds.com Tel: 416.947.5016
3. Municipality of Shuniah Municipality | McKitricks Callon Block 17A Cumberland Street South Thunder Bay ON P7B 2T3
   Allan McKitrick Email: mckits@tbaytel.net Tel: 807.345.1251

OLT CASE COORDINATOR

1. Melvyn Hiew Case Coordinator/Planner | Ontario Land Tribunal 655 Bay Street, Suite 1500 Toronto ON M5G 1E5
   Email: melvyn.hiew@ontario.ca Tel: 437.233.2026

ATTACHMENT 2

ISSUES LIST

The identification of an issue on this list does not mean that all parties agree that the issue, or the manner in which it is expressed, is appropriate for or relevant to the proper determination of the appeals. The extent of the appropriateness and/or relevance of the issue may be a matter of evidence and/or argument at the hearing.

1. Do the proposed Official Plan Amendment, Zoning By-law Amendment and Consent Applications (the “Applications”) have regard for matters of provincial interest, per Section 2 of the Planning Act, specifically (a), (h) and (p)?

2. Are the Applications consistent with the Provincial Policy Statement (2020), specifically sections: 1.1.1(c); 1.1.4.1(a), (f), (g) and (h); 1.1.5; and, 1.7.1(b), (e) and (h)?

3. Are the applications in conformity with the Growth Plan for Northern Ontario?

4. Do the Applications conform to the Municipality of Shuniah’s Official Plan, specifically sections: 1.2; 1.3; 1.5; 2.1; 2.3; 2.4; 3.1; 3.2; 3.2.6; 3.4; 3.12; 3.17; 3.17.3; 3.20; 4.2; 4.7; 4.11 and Appendix 1?

5. Do the Consent Applications meet the criteria outlined in Section 51(24) of the Planning Act, specifically (a), (b), (c), (d), (e), (f) and (g)?

6. Does the proposed development represent good planning and is it in the public interest?

7. Is the location for the proposed development appropriate as per sections 1.5, 2.1, 3.2.6, 3.17.3 and 3.20 of the Official Plan?

8. Will the proposed development alter the existing character of the surrounding area?

9. Does the proposed Zoning By-law Amendment appropriately limit any future additional business or residential capacity on the subject property?

10. Are the lot regulations (yard area, frontage, height, etc.) consistent with good planning?

ATTACHMENT 3

ORDER OF EVIDENCE

1. Municipality of Shuniah (municipal clerk to introduce non-controversial background information only)
2. Alan and Tamara Hutchinson
3. Municipality of Shuniah
4. Resident Parties
5. Alan and Tamara Hutchinson (in reply)

ATTACHMENT 4

Meaning of terms used in the Procedural Order:

A party is an individual or corporation permitted by the Tribunal to participate fully in the hearing by receiving copies of written evidence, presenting witnesses, cross-examining the witnesses of the other parties, and making submissions on all of the evidence. An unincorporated group cannot be a party and it must appoint one person to speak for it, and that person must accept the other responsibilities of a party as set out in the Order. Parties do not have to be represented by a lawyer and may have an agent speak for them. The agent must have written authorisation from the party.

NOTE that a person who wishes to become a party before or at the hearing, and who did not request this at the case management conference (CMC), must ask the Tribunal to permit this.

A participant is an individual or corporation, whether represented by a lawyer or not, who may make a written submission to the Tribunal. A participant cannot make an oral submission to the Tribunal or present oral evidence (testify in-person) at the hearing (only a party may do so). Section 17 of the Ontario Land Tribunal Act states that a person who is not a party to a proceeding may only make a submission to the Tribunal in writing. The Tribunal may direct a participant to attend a hearing to answer questions from the Tribunal on the content of their written submission, should that be found necessary by the Tribunal. A participant may also be asked questions by the parties should the Tribunal direct a participant to attend a hearing to answer questions on the content of their written submission.

A participant must be identified and be accorded participant status by the Tribunal at the CMC. A participant will not receive notice of conference calls on procedural issues that may be scheduled prior to the hearing, nor receive notice of mediation. A participant cannot ask for costs, or review of a decision, as a participant does not have the rights of a party to make such requests of the Tribunal.

Written evidence includes all written material, reports, studies, documents, letters and witness statements which a party or participant intends to present as evidence at the hearing. These must have pages numbered consecutively throughout the entire document, even if there are tabs or dividers in the material.

Visual evidence includes photographs, maps, videos, models, and overlays which a party or participant intends to present as evidence at the hearing.

A witness statement is a short written outline of the person’s background, experience and interest in the matter; a list of the issues which he or she will discuss; and a list of reports or materials that the witness will rely on at the hearing.

An expert witness statement should include his or her (1) name and address, (2) qualifications, (3) a list of the issues he or she will address, (4) the witness’ opinions on those issues and the complete reasons supporting their opinions and conclusions and (5) a list of reports or materials that the witness will rely on at the hearing. An expert witness statement must be accompanied by an acknowledgement of expert’s duty.

A participant statement is a short written outline of the person’s or group’s background, experience and interest in the matter; a statement of the participant’s position on the appeal; a list of the issues which the participant wishes to address and the submissions of the participant on those issues; and a list of reports or materials, if any, which the participant wishes to refer to in their statement.

Additional Information

A summons may compel the appearance of a person before the Tribunal who has not agreed to appear as a witness. A party must ask a Tribunal Member or the senior staff of the Tribunal to issue a summons through a request. (See Rule 13 on the summons procedure.) The request should indicate how the witness’ evidence is relevant to the hearing. If the Tribunal is not satisfied from the information provided in the request that the evidence is relevant, necessary or admissible, the party requesting the summons may provide a further request with more detail or bring a motion in accordance with the Rules.

The order of examination of witnesses is usually direct examination, cross-examination and re-examination in the following way:

• direct examination by the party presenting the witness;
• direct examination by any party of similar interest, in the manner determined by the Tribunal;
• cross-examination by parties of opposite interest;
• re-examination by the party presenting the witness; or
• another order of examination mutually agreed among the parties or directed by the Tribunal.