Ontario Land Tribunal
Tribunal ontarien de l’aménagement du territoire
ISSUE DATE: December 5, 2022
CASE NO.: OLT-22-003963
PROCEEDING COMMENCED UNDER section 34(11) of the Planning Act, R.S.O. 1990, c. P. 13, as amended.
Applicant/Appellant: Claridge Homes (Maple Grove) Inc.
Subject: Application to amend the Zoning By-law – Refusal or neglect to make a decision
Description: Proposed Zoning By-law and Subdivision applications to create a 196-unit subdivision
Reference Number: D02-02-18-004
Property Address: 1981 Maple Grove Road
Municipality/UT: Ottawa
OLT Case No: OLT-22-003963
OLT Lead Case No: OLT-22-003963
OLT Case Name: Claridge Homes v Ottawa (City)
PROCEEDING COMMENCED UNDER section 51(34) of the Planning Act, R.S.O. 1990, c. P. 13, as amended.
Subject: Proposed Plan of Subdivision – Failure of Approval Authority to make a decision
Description: Proposed Zoning By-law and Subdivision applications to create a 196-unit subdivision
Reference Number: D07-16-18-0010
Property Address: 1981 Maple Grove Road
Municipality/UT: Ottawa
OLT Case No: OLT-22-003964
OLT Lead Case No: OLT-22-003963
BEFORE:
D. CHIPMAN
Monday, the 5th
MEMBER
day of December, 2022
THIS MATTER having been subject to a case management conference on October 21, 2022, and the Parties having been instructed in the decision issued on October 26, 2022, to provide the Tribunal with a revised procedural order (PO);
AND THE PARTIES having provided to the Tribunal a revised PO for issuance by the Tribunal;
THE TRIBUNAL ORDERS that the PO, attached as Attachment “A” to this Order, is in force and effect as of the date of this order and shall guide the proceeding of the hearing of the merits.
“Euken Lui”
EUKEN LUI
ACTING REGISTRAR
Ontario Land Tribunal
Website: olt.gov.on.ca Telephone: 416-212-6349 Toll Free: 1-866-448-2248
The Conservation Review Board, the Environmental Review Tribunal, the Local Planning Appeal Tribunal and the Mining and Lands Tribunal are amalgamated and continued as the Ontario Land Tribunal (“Tribunal”). Any reference to the preceding tribunals or the former Ontario Municipal Board is deemed to be a reference to the Tribunal.
ISSUE DATE: October 21, 2022 CASE NO(S).: OLT-22-003963, OLT-22-003964
PROCEEDING COMMENCED UNDER section 34(11) of the Planning Act, R.S.O.
1990, c. P. 13, as amended.
Applicant(s)/Appellant(s): Claridge Homes (Maple Grove) Inc.
Subject: Application to amend the Zoning By-law – Refusal or neglect to make a decision Description: Proposed Zoning By-law and Subdivision applications to create a 196-unit subdivision
Property Address/Description: 1981 Maple Grove Road
Municipality: Ottawa
Municipal File No. D02-02-18-004
OLT Case No.: OLT-22-003963
OLT Case Name: Claridge Homes v Ottawa (City)
PROCEEDING COMMENCED UNDER section 51(34) of the Planning Act, R.S.O.
1990, c. P. 13, as amended.
Applicant(s)/Appellant(s): Claridge Homes (Maple Grove) Inc.
Subject: Proposed Plan of Subdivision – Failure of Approval Authority to make a decision
Description: Proposed Zoning By-law and Subdivision applications to create a 196-unit subdivision
Property Address/Description: 1981 Maple Grove Road
Municipality: Ottawa
Municipal File No.: D07-16-18-0010
OLT Case No.: OLT-22-003964
OLT Case Name: Claridge Homes v Ottawa (City)
- The Tribunal may vary or add to the directions in this procedural order at any time by an oral ruling or by another written order, either on the parties’ request or its own motion.
Organization of the Hearing
The video hearing will begin on April 24, 2023.
The parties’ initial estimation for the length of the hearing is five (5) days. The parties are expected to cooperate to reduce the length of the hearing by eliminating redundant evidence and attempting to reach settlements on issues where possible.
The parties and participants identified at the case management conference are set out in Attachment 1.
The issues are set out in the Issues List attached as Attachment 2. There will be no changes to this list unless the Tribunal permits, and a party who asks for changes may have costs awarded against it.
The order of evidence shall be as set out in Attachment 3 to this Order. The Tribunal may limit the amount of time allocated for opening statements, evidence in chief (including the qualification of witnesses), cross-examination, evidence in reply and final argument. The length of written argument, if any, may be limited either on the parties’ consent, subject to the Tribunal’s approval, or by Order of the Tribunal.
Any person intending to participate in the hearing should provide a mailing address, email address and a telephone number to the Tribunal as soon as possible – ideally before the case management conference. Any person who will be retaining a representative should advise the other parties and the Tribunal of the representative’s name, address, email address and the phone number as soon as possible.
Any person who intends to participate in the hearing, including parties, counsel and witnesses, is expected to review the Tribunal’s Video Hearing Guide, available on the Tribunal’s website.
Requirements Before the Hearing
A party who intends to call witnesses, whether by summons or not, shall provide to the Tribunal and the other parties a list of the witnesses and the order in which they will be called. This list must be delivered on or before Thursday February 23, 2023 and in accordance with paragraph 22 below. A party who intends to call an expert witness must include a copy of the witness’ Curriculum Vitae and the area of expertise in which the witness is prepared to be qualified.
Expert witnesses in the same field shall have a meeting on or before Monday March 27, 2023 and use best efforts to try to resolve or reduce the issues for the hearing.
An expert witness shall prepare an expert witness statement, which shall list any reports prepared by the expert, or any other reports or documents to be relied on at the hearing. Copies of this must be provided as in paragraph 13 below. Instead of a witness statement, the expert may file his or her entire report if it contains the required information. If this is not done, the Tribunal may refuse to hear the expert’s testimony.
Expert witnesses who are under summons but not paid to produce a report do not have to file an expert witness statement; but the party calling them must file a brief outline of the expert’s evidence as in paragraph 13 below. A party who intends to call a witness who is not an expert must file a brief outline of the witness’ evidence, as in paragraph 13 below.
On or before Friday March 10, 2023, the parties shall provide copies of their [witness and] expert witness statements to the other parties and to the OLT case co-ordinator and in accordance with paragraph 22 below.
On or before Friday March 10, 2023, a participant shall provide copies of their written participant statement to the other parties in accordance with paragraph 22 below. A participant cannot present oral submissions at the hearing on the content of their written statement, unless ordered by the Tribunal.
On or before Monday March 20, 2023, the parties shall confirm with the Tribunal if all the reserved hearing dates are still required.
On or before Monday April 10, 2023, the parties shall provide copies of their visual evidence to all of the other parties in accordance with paragraph 22 below. If a model will be used, all parties must have a reasonable opportunity to view it before the hearing.
Parties may provide to all other parties and the OLT case co-ordinator a written response to any written evidence within ten (10) days after the evidence is received and in accordance with paragraph 22 below.
The parties shall cooperate to prepare a joint document book which shall be shared with the OLT case co-ordinator on or before Monday April 10, 2023.
A person wishing to change written evidence, including witness statements, must make a written motion to the Tribunal. See Rule 10 of the Tribunal’s Rules with respect to Motions, which requires that the moving party provide copies of the motion to all other parties 15 days before the Tribunal hears the motion.
A party who provides written evidence of a witness to the other parties must have the witness attend the hearing to give oral evidence, unless the party notifies the Tribunal at least 7 days before the hearing that the written evidence is not part of their record.
The parties shall prepare and file a preliminary hearing plan with the Tribunal on or before Friday April 14, 2023 with a proposed schedule for the hearing that identifies, as a minimum, the parties participating in the hearing, the preliminary matters (if any to be addressed), the anticipated order of evidence, the date each witness is expected to attend, the anticipated length of time for evidence to be presented by each witness in chief, cross-examination and re-examination (if any) and the expected length of time for final submissions. The parties are expected to ensure that the hearing proceeds in an efficient manner and in accordance with the hearing plan. The Tribunal may, at its discretion, change or alter the hearing plan at any time in the course of the hearing.
All filings to the Tribunal shall be submitted electronically and in hard copy. The parties agree that filings among parties shall be submitted electronically only. Electronic copies may be filed by email, an electronic file sharing service for documents that exceed 10MB in size, or as otherwise directed by the Tribunal. The delivery of documents by email shall be governed by the Rule 7.
No adjournments or delays will be granted before or during the hearing except for serious hardship or illness. The Tribunal’s Rule 17 applies to such requests.
This Member is [not] seized.
So orders the Tribunal.
BEFORE:
Name of Member:
Date:
TRIBUNAL REGISTRAR
Attachment to Sample Procedural Order
Meaning of terms used in the Procedural Order:
A party is an individual or corporation permitted by the Tribunal to participate fully in the hearing by receiving copies of written evidence, presenting witnesses, cross-examining the witnesses of the other parties, and making submissions on all of the evidence. An unincorporated group cannot be a party and it must appoint one person to speak for it, and that person must accept the other responsibilities of a party as set out in the Order. Parties do not have to be represented by a lawyer and may have an agent speak for them. The agent must have written authorisation from the party.
NOTE that a person who wishes to become a party before or at the hearing, and who did not request this at the case management conference (CMC), must ask the Tribunal to permit this.
A participant is an individual or corporation, whether represented by a lawyer or not, who may make a written submission to the Tribunal. A participant cannot make an oral submission to the Tribunal or present oral evidence (testify in-person) at the hearing (only a party may do so). Section 17 of the Ontario Land Tribunal Act states that a person who is not a party to a proceeding may only make a submission to the Tribunal in writing. The Tribunal may direct a participant to attend a hearing to answer questions from the Tribunal on the content of their written submission, should that be found necessary by the Tribunal. A participant may also be asked questions by the parties should the Tribunal direct a participant to attend a hearing to answer questions on the content of their written submission.
A participant must be identified and be accorded participant status by the Tribunal at the CMC. A participant will not receive notice of conference calls on procedural issues that may be scheduled prior to the hearing, nor receive notice of mediation. A participant cannot ask for costs, or review of a decision, as a participant does not have the rights of a party to make such requests of the Tribunal.
Written evidence includes all written material, reports, studies, documents, letters and witness statements which a party or participant intends to present as evidence at the hearing. These must have pages numbered consecutively throughout the entire document, even if there are tabs or dividers in the material.
Visual evidence includes photographs, maps, videos, models, and overlays which a party or participant intends to present as evidence at the hearing.
A witness statement is a short written outline of the person’s background, experience and interest in the matter; a list of the issues which he or she will discuss ; and a list of reports or materials that the witness will rely on at the hearing.
An expert witness statement should include his or her (1) name and address, (2) qualifications, (3) a list of the issues he or she will address, (4) the witness’ opinions on those issues and the complete reasons supporting their opinions and conclusions and (5) a list of reports or materials that the witness will rely on at the hearing. An expert witness statement must be accompanied by an acknowledgement of expert’s duty.
A participant statement is a short written outline of the person’s or group’s background, experience and interest in the matter; a statement of the participant’s position on the appeal; a list of the issues which the participant wishes to address and the submissions of the participant on those issues; and a list of reports or materials, if any, which the participant wishes to refer to in their statement.
Additional Information
A summons may compel the appearance of a person before the Tribunal who has not agreed to appear as a witness. A party must ask a Tribunal Member or the senior staff of the Tribunal to issue a summons through a request. (See Rule 13 on the summons procedure.) The request should indicate how the witness’ evidence is relevant to the hearing. If the Tribunal is not satisfied from the information provided in the request that the evidence is relevant, necessary or admissible, the party requesting the summons may provide a further request with more detail or bring a motion in accordance with the Rules.
The order of examination of witnesses is usually direct examination, cross-examination and re-examination in the following way:
direct examination by the party presenting the witness;
direct examination by any party of similar interest, in the manner determined by the Tribunal;
cross-examination by parties of opposite interest;
re-examination by the party presenting the witness; or
another order of examination mutually agreed among the parties or directed by the Tribunal.
Attachment #1 – Parties
Status
Name
Counsel
Appellant
Claridge Homes (Maple Grove) Inc.
Borden Ladner Gervais LLP Emma Blanchard 613-369-4755 eblanchard@blg.com
Party
City of Ottawa
Tim Marc (613) 580-2424x21444 timothy.marc@ottawa.ca
Attachment #2 – Issues List
Are the applications to amend the City of Ottawa Zoning By-law No. 2008-250 (the “ZBLA Application”) and for approval, by the City of Ottawa (the “City”) of a draft Plan of Subdivision (the “Subdivision Approval Application”) for the property municipally known as 1981 Maple Grove Road (collectively, the “Applications”) consistent with the Provincial Policy Statement, 2020.
Do the Applications conform to the policies of the City’s Official Plan, including:
a. Policies applicable to the General Urban Area designation and development therein;
b. The design objectives contained in sections 2.5.1 and 4.11; and
c. The development review requirements set out in section 4.7.1.
Do the Applications conform to the Kanata West Concept Plan.
Does the Subdivision Approval Application have appropriate regard fro the matters in s. 51(24) of the Planning Act.
What are reasonable conditions for draft plan of subdivision approval.
Do the Applications represent good land use planning.
Attachment #3 – Order of Evidence
Claridge Homes (Maple Grove) Inc.
City of Ottawa
Claridge Homes (Maple Grove) Inc., in Reply