GSB# 2003-3538

UNION# 2003-0229-0037

IN THE MATTER OF AN ARBITRATION

Under

THE CROWN EMPLOYEES COLLECTIVE BARGAINING ACT

Before

THE GRIEVANCE SETTLEMENT BOARD

BETWEEN

Ontario Public Service Employees Union (Power)

Grievor

• and -

The Crown in Right of Ontario (Ministry of Community Safety and Correctional Services)

Employer

BEFORE

Felicity D. Briggs

Vice-Chair

FOR THE UNION

Scott Andrews Grievance Officer Ontario Public Service Employees Union

FOR THE EMPLOYER

Greg Gledhill Staff Relations Officer Ministry of Community Safety and Correctional Services

HEARING

May 21, 2004.

Decision

In September of 1996 the Ministry of Correctional Services notified the Union and employees at a number of provincial correctional institutions that their facilities would be closed and/or restructured over the next few years. On June 6, 2000 and June 29, 2000 the Union filed policy and individual grievances that alleged various breaches of the collective agreement including article 6 and article 31.15 as well as grievances relating to the filling of correctional officer positions. In response to these grievances the parties entered into discussions and ultimately agreed upon two Memoranda of Settlement concerning the application of the collective agreement during the "first phase of the Ministry's transition". One memorandum, dated May 3, 2000 (hereinafter referred to as "MERC 1" (Ministry Employment Relations Committee)) outlined conditions for the correctional officers while the second, dated July 19, 2001 (hereinafter referred to as "MERC 2") provided for the non-correctional officer staff. Both agreements were subject to ratification by respective principles and settled all of the grievances identified in the related MERC appendices, filed up to that point in time. The parties continued to negotiate and agree upon further conditions regarding the transition matters. MERC 3 was signed by the parties on February 25, 2002.

While it was agreed in each case that the settlements were "without prejudice or precedent to positions either the union or the employer may take on the same issues in future discussions", the parties recognized that disputes might arise regarding the implementation of the memoranda. Accordingly, they agreed, at Part G, paragraph 8:

The parties agree that they will request that Felicity Briggs, Vice Chair of the Grievance Settlement Board will be seized with resolving any disputes that arise from the implementation of this agreement.

It is this agreement that provides me with the jurisdiction to resolve the outstanding matters.

Both MERC 1 and MERC 2 are lengthy and comprehensive documents that provide for the identification of vacancies and positions and the procedure for filling those positions as they become available throughout various phases of the restructuring. Given the complexity and size of the task of restructuring and decommissioning of institutions, it is not surprising that a number of grievances and disputes arose. This is another of the disputes that have arisen under the MERC Memorandum of Settlement.

When I was initially invited to hear theses transition disputes, the parties agreed that process to be followed for the determination of these matters would be virtually identical to that found in Article 22.16.2 which states:

The mediator/arbitrator shall endeavour to assist the parties to settle the grievance by mediation. If the parties are unable to settle the grievance by mediation, the mediator/arbitrator shall determine the grievance by arbitration. When determining the grievance by arbitration, the mediator/arbitrator may limit the nature and extent of the evidence and may impose such conditions as he or she considers appropriate. The mediator/arbitrator shall give a succinct decision within five (5) days after completing proceedings, unless the parties agree otherwise.

The transition committee has dealt with dozens of grievances and complaints prior to the mediation/arbitration process. There have been many other grievances and issues raised before me that I have either assisted the parties to resolve or arbitrated. However, there are still a large number that have yet to be dealt with. It is because of the vast numbers of grievances that I have decided, in accordance with my jurisdiction to so determine, that grievances are to be presented by way of each party presenting a statement of the facts with accompanying submissions. Notwithstanding that some grievors might wish to attend and provide oral evidence, to date, this process has been efficient and has allowed the parties to remain relatively current with disputes that arise from the continuing transition process.

Not surprisingly, in a few instances there has been some confusion about the certain facts or simply insufficient detail has been provided. On those occasions I have directed the parties to speak again with their principles to ascertain the facts or the rationale behind the particular outstanding matter. In each case this has been done to my satisfaction.

It is essential in this process to avoid accumulating a backlog of disputes. The task of resolving these issues in a timely fashion was, from the outset, a formidable one. With ongoing changes in Ministerial boundaries and other organizational alterations, the task has lately become larger, not smaller. It is for these reasons that the process I have outlined is appropriate in these circumstances.

Mr. Power was an unclassified Correctional Officer at the Guelph Treatment Centre. He wanted to go to Maplehurst Complex or Vanier Centre but was assigned to OCI on an interim basis. In a Memorandum of Agreement dated June 10, 2003, it was agreed that:

1 (a) GATU - Unclassified Correctional Officers who currently have unclassified contracts at Guelph Treatment Unit and who have indicated Maplehurst Correctional Complex and/or Vanier Centre for Women (Milton) as their first choice for continued employment upon the decommissioning of Guelph Treatment Centre, shall initially be assigned and have their contracts transferred in accordance with the options in 3 ( c) of the January 23, 2003 Agreement.

(b) Based on operational need and in consultation with the MERC Implementation Committee, Guelph Treatment Unit unclassified Correctional Officers in (a) shall have their contracts transferred to Maplehurst Correctional Complex or Vanier Centre for Women (Milton). The most senior unclassified Correctional Officer (by requested institution, see Appendix A) shall be moved first and so on until all first choices are completed.

2. The Employer agrees that no new CO-Start Correctional Officers or other unclassified Correctional Officers shall begin employment at Maplehurst Correctional Complex and/or Vanier Centre for Women (Milton) until Part (a) and (b) are completed for that institution.

In his letter of assignment, Mr. Power was told that he was assigned to Maplehurst but he was to work temporarily at OCI. At the point that he could have moved to Maplehurst, the Superintendent at OCI said Mr. Power was needed and that he would not release him to Maplehurst.

Between June 2003 and December 15, 2003, no new CO-Starts began at Maplehurst. However, on December 15, 2003 CO-Starts began at Maplehurst. This was a violation of the Memorandum of Agreement. Mr. Power was entitled to travel time and mileage from December 15, 2003 until March 8, 2004.

Dated in Toronto this 24th day of August, 2004.