Humphries v. General Motors of Canada, 2009 HRTO 2011

HUMAN RIGHTS TRIBUNAL OF ONTARIO

B E T W E E N:

Heather Humphries

Applicant

-and-

General Motors of Canada Limited, Sharron Smith, Randy Giroux and Sykes Stan

Respondents

INTERIM DECISION

Adjudicator: Kaye Joachim

Date: November 24, 2009

Citation: 2009 HRTO 2011

Indexed as: Humphries v. General Motors of Canada

1This Application was received on June 30, 2009. The respondents have asserted that the Application is barred because it was not properly filed with the Tribunal by June 30, 2009.

THE LEGISLATION

2As of June 30, 2008, the system for enforcing rights under the Human Rights Code, R.S.O. 1990, c. H.19 as amended, (the “Code”) has been significantly amended. Before, individual complaints were only heard by the Tribunal if the Ontario Human Rights Commission (the “Commission”) decided to refer them for a hearing. Now, applicants may file their claims (now called applications) directly with the Tribunal. The Legislature made provision for complainants who had filed complaints with the Commission prior to June 30, 2008 to file transitional Applications with the Tribunal during the period June 30, 2008 to June 30, 2009.

3The transition provisions are set out in section 53:

53(1) This section applies to a complaint filed with the Commission under subsection 32 (1) of the old Part IV or initiated by the Commission under subsection 32 (2) of the old Part IV before the effective date.

(2) Subject to subsection (3) and despite the repeal of the old Part IV, during the six-month period that begins on the effective date, the Commission shall continue to deal with complaints referred to in subsection (1) in accordance with subsection 32 (3) and sections 33, 34, 36, 37 and 43 of the old Part IV and, for that purpose,

(a) the Commission has all the powers described in subsection 32 (3) and sections 33, 34, 36, 37 and 43 of the old Part IV; and

(b) the provisions referred to in clause (a) continue to apply with respect to the complaints, with necessary modifications.

(3) Subject to subsection (4), at any time during the six-month period referred to in subsection (2), the person who made a complaint that is continued under that subsection may, in accordance with the Tribunal rules, elect to abandon the complaint and make an application to the Tribunal with respect to the subject-matter of the complaint.

(4) The Tribunal shall make rules with respect to the practices and procedures that apply to an application under subsection (3) in order to ensure that the applications are dealt with in an expeditious manner.

(5) If, after the end of the six-month period referred to in subsection (2), the Commission has failed to deal with the merits of a complaint continued under that subsection and the complaint has not been withdrawn or settled, the complainant may make an application to the Tribunal with respect to the subject-matter of the complaint within a further six-month period after the end of the earlier six-month period.

(6) The new Part IV applies to an application made under subsections (3) and (5) ….

(8) No application, other than an application under subsection (3) or (5), may be made to the Tribunal if the subject-matter of the application is the same or substantially the same as the subject-matter of a complaint that was filed with the Commission under the old Part IV.

4From June 30, 2008 until December 31, 2008, applicants could file section 53(3) applications and from January 1, 2009 to June 30, 2009, applicants could file section 53(5) applications with respect to “continued” complaints. The statutory deadline for making a transitional application is June 30, 2009.

THE TRIBUNAL’S RULES

5The Tribunal’s Rules of Procedure for transitional applications under Section 53(3) and 53(5) of the Human Rights Code set out the steps required to file a transitional application:

12.1 To file a section 53(5) Application an Applicant must complete the Application (Form TR-1), deliver it to the Respondent(s) and file it with the Tribunal. A complete Application must provide the information requested in every section of the Application form and must include all required attachments.

12.2 The completed section 53(5) Application (Form TR-1) must be filed between January 1 and June 30, 2009 and must include:

a) the complaint or the amended complaint filed at the Commission; and,

b) the Commission complaint file number.

THE CHRONOLOGY

6On June 30, 2009, the Tribunal received a section 53(5) application (TR-1), the original complaint by fax. On July 3, 2009 she submitted a statement of delivery (Form C) indicating that she had faxed the Application to the respondents by fax to the attention of the contact person at the corporate respondent.

7The respondents assert that they received the Applications on June 30, 2009 at 5.09 and in accordance with the Tribunal Rules, they are deemed to have received it on the next day, July 1, 2009 or July 2, 2009 as July 1, 2009 was a statutory holiday. Accordingly, they submit that the applicant did not deliver the application prior to filing it with the Tribunal.

ANALYSIS

8Section 53(5) effectively sets a deadline of June 30, 2009 for when a transitional application may be “made” to the Tribunal.

9June 30, 2009 is a statutory deadline and I have no discretion to waive or extend that deadline. However, I do have to determine when an application is “made” to the Tribunal and in doing so, I have the discretion to waive the Tribunal Rules.

10In my view, an application is made to the Tribunal if an applicant has filed sufficient material with the Tribunal by June 30, 2009 to indicate their intention to make an application. In some cases, the TR-1 form may suffice. In other cases, the original Commission complaint may suffice.

11My discretion to waive the Tribunal Rules is set out in Rule 4.3:

4.3 To ensure the fair, just and highly expeditious resolution of an Application under section 53(3) or section 53(5) of the Code the Tribunal may:

a) vary or waive the application of these Rules at any time on its own initiative or on the request of a party, with or without terms;

12In the circumstances of this case, I have exercised my discretion to relieve against the technical requirements of Rule 12 regarding the filing of an application, after delivery of the application to the respondents. Having regard to the fact that the Application was delivered to the respondents at 5.09 on June 30, 2009, I find that these are appropriate circumstances to relieve against the strict application of the Rules.

REQUEST FOR FURTHER SUBMISSIONS

13The Tribunal gave the Union that has collective bargaining rights in this workplace notice that its interests may be affected. They did not submit a request to intervene and will therefore not be copied on further correspondence.

14In their Response, the respondents submitted that the Application related to allegations that occurred more than one year before the original complaint was filed and therefore, the Application should be dismissed under section 34(1) of the Code. Alternatively they submitted that the Application should be dismissed under section 45.1 on the basis that the grievance procedure has appropriately dealt with the substance of the Application.

15The Tribunal directs submissions from the parties on these issues in accordance with the following timetable:

• The respondents shall deliver to the applicant and file with the Tribunal its/their submissions on the preliminary issue(s) within 20 days of receipt of this interim Decision.

• The applicant shall deliver to the respondent and file with the Tribunal responding submissions within 20 days of the receiving the respondents’ submissions.

• The respondents shall deliver to the applicant and file with the Tribunal reply submissions, if any, within 10 days of receiving the applicant’s submissions.

16If oral submissions are required, the Tribunal will contact the parties to schedule a hearing.